You may be asked to sign a power of attorney or other document in the presence of a civil-law notary. The civil-law notary will then establish and declare that you have personally signed the document. This makes it clear that the signature you have placed is actually yours. This is called a “legalisation”.
In some cases, legalisation of a signature is not enough. In that case, an organization may ask you for a sworn statement/an affidavit. Dutch law requires a notarial deed for a sworn statement/an affidavit. We can draw up such a notarial deed for you, in Dutch or in English.
Statement on authority
Organizations sometimes require a statement that representatives are authorized to represent the company or organization at the time of signing. The civil-law notary can check this and make a statement about it, possibly in English. This is a statement on authority
Organizations sometimes ask for true copies of official documents, such as passports.
The civil-law notary can make a copy of the official document and then issue a statement on the copy that he has seen the original. The civil-law notary can also issue the statement on the copy in English.
The true copy of the official document can then be sent to the relevant organization instead of the official document.
Foreign organizations in some cases ask for an apostille. An apostille means that the court verifies the civil-law notary’s signature.
Appointment and costs
When you contact us for an appointment, we will ask you to first send the relevant document. We will then inform you about the options and costs.
If you agree with the costs, we will make an appointment and we will ask you to send a copy of your passport in advance. Please also bring your original passport to the appointment.